Long Island Mobile Amateur Radio Club, Inc.

Bylaws, July 1992

(with Amendments through November 10, 2010)


Table of Articles

Article I. Name and Address.
Article II. Objectives.
Article III. Membership.
Article IV. Dues & Fees.
Article V. Meetings.
Article VI. Governing body.
Article VII. Election of officers and directors.
Article VIII. Term of office.
Article IX. Duties of officers and directors.
Article X. Impeachment of officers and directors.
Article XI. Method of Voting.
Article XII. Committees.
Article XIII. Finances.
Article XIV. Resolutions.
Article XV. Order of business.
Article XVI. Amendments to the bylaws.

end of section

ARTICLE I — NAME AND ADDRESS

AMENDED June 13, 2007

Section 1. The name of this organization shall be the Long Island Mobile Amateur Radio Club, Inc., hereinafter referred to as "LIMARC," a not-for-profit corporation organized under the laws of the State of New York, a qualified under Section 501 (c) (3) of the Internal Revenue Code of 1954, as amended.

2. The principal address of the club is P.O. Box 392, Levittown, NY 11756-0392.

end of section

ARTICLE II — OBJECTIVES

AMENDED 5/20/1996, EFFECTIVE 5/20/1996
AMENDED 1/12/2000, EFFECTIVE 2/1/2000
AMENDED 2/8/2009, EFFECTIVE 2/8/2009
AMENDED 4/7/2009, EFFECTIVE 4/7/2009


LIMARC is to encourage and foster mutual interest in amateur radio communications as follows:

  1. LIMARC, in cooperation with other organizations and agencies, shall promote the advancement of public service and safety through amateur radio communications.

  2. LIMARC shall promote participation of its members in emergency communications so that the safety of the public may be better served.

  3. LIMARC shall promote the improvement and advancement of the art of mobile communications in the interest of public service.

  4. LIMARC shall operate an on-air net, as scheduled by the Board of Directors. This net will be open to all radio amateurs. It will be a vehicle for promoting public service, good operating techniques, and for informing participants and listeners of LI-MARC activities.

  5. LIMARC shall own, operate, and maintain repeaters to extend the range of mobile and/or other types of communications by club members and/or operators temporarily visiting within a repeater's coverage area.

  6. LIMARC shall, from time to time, promote contests in which operating skills may be improved, issue certificates of merit, promote social programs, and sponsor activities for and on behalf of its membership.

  7. To insure the financial strength of the club, it shall be a basic tenet of LIMARC to operate within a budget promulgated annually as noted hereinafter.

  8. LIMARC shall assist its members and all other radio amateurs with an ongoing education program to improve their technical proficiency as amateur radio operators.

  9. LIMARC and its members shall promote amateur radio, and the advantages resulting from licensing amateur radio operators, to the public at large.

  10. LIMARC shall publish, at least ten times a year, a publication to be known as the “LIMARC Log.” This publication, shall serve as a newsletter keeping the membership informed about LIMARC activities. It will be distributed by what ever method the executive board deems appropriate.

end of section

ARTICLE III — MEMBERSHIP

AMENDED 6/9/2004, EFFECTIVE 6/9/2004
AMENDED 1/10/2007, EFFECTIVE 1/10/2007
AMENDED 11/10/2010, EFFECTIVE 11/10/2010

  1. There shall be six classes of membership, namely; active, family, honorary, sponsor, complimentary and associate.

  2. Active membership shall be open to anyone who holds a valid amateur radio license and who has made application and paid any and all fees and dues in accordance with these bylaws. Active members in good standing shall be granted all the rights, privileges, and obligations of membership including, but not limited to, the right to vote, and hold office in accordance with the terms and conditions as states in Article VII(1)(a).

    1. A member in good standing is defined as a member who is current in club dues and not found to be in violation of LIMARC's By-Laws, regulations or policies.


  3. Family membership shall be open to anyone holding a valid amateur radio license, who by reason of being related to an active member in good standing, has made application and paid any and all fees and dues according to the bylaws. A family member shall be granted all the rights, privileges, and rights of membership, including the right to vote and hold office, but shall not receive a LIMARC Log.

    1. Being related to an active member shall be interpreted to mean the immediate family of an active members residing at the same address.


  4. Honorary membership may be awarded to persons who have made outstanding and noteworthy contributions and/or service to amateur radio or LIMARC directly. Such membership shall be proposed by the executive board and confirmed by the general membership.

    1. Persons proposed for honorary membership need not be licensed radio amateurs, need not be members, nor shall they be required to pay dues or fees as may be prescribed in these bylaws.

    2. Honorary members shall be extended the rights and privileges of active membership, but shall not be eligible to vote, participate in formal business, or hold office.


  5. Associate membership shall be open to any individual who is licensed in the amateur radio service and lives outside the normal range of LIMARC repeater coverage, or is unlicensed, and who, by reason of an interest in amateur radio from a technical standpoint or otherwise, makes application for such membership and pays such dues and fees according to these bylaws for such class of membership. Associate members shall be granted all the rights and privileges of active membership except the rights to vote and hold office.

  6. Sponsoring membership shall be open to anyone or group who have made application and paid any and all fees and dues in accordance with these bylaws. Sponsoring members in good standing shall not be granted any privileges of active membership, but shall be recognized for their level of contribution in each Log and on the LIMARC web page during their sponsoring year(s).

  7. Complimentary membership may be awarded to persons who have made outstanding and noteworthy contributions and/or service to amateur radio or LIMARC directly above and beyond the noteworthy and outstanding contributions/service of our many volunteers, board members and chairmen. Such membership shall be proposed by the President and confirmed by a majority vote of the executive board. This membership shall expire at the end of the membership year or before if the board sees fit to discontinue it by a majority vote. Additional years may be granted in the same fashion on a year by year basis.

    1. Persons proposed complimentary membership need to be licensed radio amateurs and shall not be required to pay dues or fees as may be prescribed elsewhere in these bylaws.

    2. Complimentary members shall be extended the right to use the club repeaters, join the LIMARC reflector and shall have the right to receive the LIMARC E-Log but shall not be extended any other privileges of active membership such as voting, etc.

  8. A member who has acted in a manner detrimental to LIMARC and/or amateur radio may be subject to a suspension of membership privileges or revocation of membership. On recommendation by the President and confirmation by a majority vote of the executive board, any and all of a members privileges may be suspended for a period of time not to exceed 90 days. A member shall have the right to notification of such pending action and have the right to dispute any claim before a vote is taken. In a matter pending revocation of membership, a member shall be advised to present a defense at a general or special meeting. A two-thirds vote of members in attendance shall be necessary to revoke membership.

end of section

ARTICLE IV — DUES AND FEES

AMENDED 11/8/1994, EFFECTIVE 1/1/1995
AMENDED 10/20/1997, EFFECTIVE 10/20/1997
AMENDED 6/9/2004, EFFECTIVE 1/1/2005
AMENDED 1/10/2007, EFFECTIVE 1/10/2007
AMENDED 10/13/2010, EFFECTIVE 1/1/2011

  1. Effective January 1, 2011, an applicant for active membership shall pay to the club dues in the amount of $50 per annum. Senior citizens, 65 years or older, have the option of paying $30.00 per annum, and students have the option of paying $15.00 per annum.

  2. Renewal for active individual membership shall be $50 per annum, payable on or before the regular meeting in January of each year.

  3. An applicant for family membership shall pay to the club dues in the amount of $10.00 per annum.

  4. Renewal of family membership shall be $10.00 per annum, payable on or before the regular meeting in January of each year.

  5. An applicant for associate membership shall pay to the club dues of $15.00 per annum.

  6. Renewal of associate membership shall be $15.00 per annum, payable on or before the regular meeting in January of each year.

  7. An applicant for sponsoring membership shall pay to the club dues in the amount of $100. for Bronze membership, $250. for Silver membership, $500.-$1000. for Gold membership or $1000. plus for Platinum membership per annum. Renewal of sponsoring membership shall be at the level of choice of the sponsor.

  8. If dues are not received by March 1 in any year, the member shall be removed from the membership rolls.

  9. The president, with the approval of the executive board, may waive dues for an individual member in the event of personal financial hardship. This waiver shall expire at the end of the membership year. An individual may request additional hardship waivers, on a year to year basis, subject to the above.

  10. Past, non-current, members may be reinstated simply by paying the current full year's dues. No member who has been expelled shall be entitled to reinstatement in this manner.

  11. The dues for the initial calendar year of membership for a new member shall be based upon the date the membership application is postmarked. If received in the months of January through March, the member shall be charged 100% of the annual amount for the membership category chosen. If received in the months of April through June, the member shall be charged 75% of the annual amount for the membership category chosen. If received in the months of July through September, the member shall be charged 50% of the annual amount for the membership category chosen. If received in the months of October through December, the member shall be charged 25% of the annual amount for the membership category chosen. Effective January 1, 2011, members who subscribe to the E-log/E-roster shall receive a discount of $15 off the full year rate, or appropriate portion thereof for the proration of a new member's dues as noted above, for the class of active individual members. Senior citizen members who subscribe to the E-log/E-roster shall receive a discount of $5 off the senior citizen full year rate, or appropriate portion thereof for the proration of a new member’s dues as noted above. Student, family and associate classes of membership are already discounted and no further discounts shall apply.

end of section

ARTICLE V — MEETINGS

AMENDED 5/20/1996, EFFECTIVE 5/20/1996
AMENDED 1/12/2000, EFFECTIVE 2/1/2000
AMENDED 1/10/2007, EFFECTIVE 1/10/2007
AMENDED 2/8/2009, EFFECTIVE 2/8/2009

  1. The regular monthly meetings of this club shall be held at the location, date, and time designated by the executive board.

  2. The annual meeting of the club shall be held in the month of December of each year in conjunction with the regular meeting at which time the election of officers and directors shall take place. The results of the election shall be announced at that meeting.

  3. (a) Notice of the hour and place of all annual and general meetings shall be sent to the membership by the secretary by what ever method the board deems appropriate and compliant with New York State law and regulations pertaining to not-for-profit corporations at least ten days prior to the date of the meeting. The record date for determining eligibility to vote at a meeting shall be ten days before the meeting date.

    (b) Any member entitled to receive notice of annual and general meetings may elect to receive such notices by electronic mail, pursuant to such rules as may be adopted by the executive board from time to time.

  4. The president shall have the authority to cancel or postpone a regularly scheduled meeting in case of emergency, holiday, or unavailability of meeting place.

    (a) An example of an emergency can be, but is not limited to, hazardous traveling conditions.

  5. Special meetings of the club may be called by the executive board to discuss and transact specific and/or imperative business where a decision from the membership is required.

    (a) Special meetings of the club must be called by the executive board when requested to do so, in writing, by no less than ten percent of the members in good standing eligible to vote.

    (b) Notice of special meetings stating the time, place and reason for the meeting shall be mailed, or electronically mailed as provided for notice of annual and general meetings, to each member not later than ten days prior to such meeting.

  6. Ten percent of the total membership eligible to vote shall constitute a quorum at all regular, special, and annual meetings of the club. All Active and Family members, in good standing, whose date of membership predates the meeting byten (10) or more days shall be considered eligible to vote.

  7. A quorum, once established, shall not be broken by withdrawal of members from the meeting.

  8. A quorum at all regular and special meetings of the executive board shall consist of a majority of the members of the executive board.

  9. Regular monthly meetings of the executive board shall be held each month no later than the last day of the month at the hour and place specified by the president. Special meetings of the executive board may be called by the president or upon request to the president by two members of the executive board. Notice of any special meeting of the executive board shall be given at least 24 hours in advance.

end of section

ARTICLE VI — GOVERNING BODY

AMENDED 4/13/2005, EFFECTIVE 4/13/2005

  1. The governing body of this club shall be known as the executive board, and shall consist of the president, vice president, secretary, treasurer, immediate past president, and six directors, all elected in the manner hereafter described.

    (a) The number of directors may be increased or decreased by a two thirds vote of the general membership. No decrease of the number of directors shall shorten the term of any incumbent director.

  2. All members of the executive board shall be active or family members in good standing, and shall have been members for at least one year preceding election or appointment to the executive board.

    (a) A member must be 18 years of age to serve as an elected official or member of the Board of Directors. There shall be no maximum age limit established.

  3. Except as herein specifically provided, the decisions of the executive board shall be deemed final. They are subject to an appeal to the club in the form of a motion to appeal by a member or members. Two thirds of the members present and eligible to vote shall be necessary to reverse the executive board's decision.

  4. The executive board must reconsider any of its decisions by motion of any board member.

end of section

ARTICLE VII — ELECTION OF OFFICERS & DIRECTORS

AMENDED 4/13/2005, EFFECTIVE 4/13/2005
AMENDED 1/10/2007, EFFECTIVE 1/10/2007
AMENDED 2/8/2009, EFFECTIVE 2/8/2009

  1. Each year, at the executive board meeting for November, the presiding officer shall ask for a report from the elections committee, who shall place in nomination qualified candidates for president, vice president, secretary, treasurer, and at least three directors.

    (a) The term "qualified candidate" shall be interpreted to mean that not only is the candidate eligible to hold office, having been a member in good standing for the preceding twelve months prior to nomination, but that he/she has advised the chairman of the Elections Committee, in writing, that he/she is familiar with and will accept the responsibilities of office, as described in the LIMARC BY-Laws and the laws of New York State. The Elections Committee will provide proper documentation, or access to same, to each candidate.

    (b) The elections committee shall publish in the October issue of the "LIMARC Log" a call for nominations listing all anticipated vacancies. The committee will insure that there will be one candidate for each position. Members of the executive board shall not serve on this committee.

  2. Upon completion of the Elections Committee report at the November meeting, the floor shall be opened for additional nominations. Any such nominations must be seconded from the floor and the nominee must express his/her willingness to serve and acknowledge qualification to do so per VII (1)(a), above. A written consent and acknowledgment must be forwarded to the chairman of the Elections Committee at the meeting.

    (a) Upon affirmation by qualified candidates nominated from the floor that they are eligible and willing to serve, the elections committee shall add such candidates to the ballot.

    (b) If no further nominations are forthcoming from the floor the presiding officer shall declare nominations closed and shall instruct the Elections Committee chairman to prepare a ballot which shall be presented to each member at the annual meeting.

    (c) All nominees shall be offered an opportunity to speak at the November meeting at the close of nominations and all nominees shall be invited to provide an autobiography and/or a position statement, which shall be limited to not more than 200 words, to be included with the slate published per Article VII, 3.

    (d) All nominations must be made at the November meeting.

  3. The complete slate of candidates shall be published in such a manner that each member is mailed a copy of the slate ten days prior to the meeting at which elections are to take place. Listings shall be in callbook order.

  4. A majority vote of eligible members present and voting shall determine the election of officers.

    (a) Directors shall be elected according to the votes received -- in descending order of the number of votes. The three candidates receiving the largest number of votes shall be elected to fill vacant two year terms. Remaining vacant positions for one year terms shall be filled by the remaining candidates in order of votes received.

    (b) In the event of tie votes there shall be a runoff election at the same meeting.

    (c) The elections committee shall provide at least three active or family members to count the votes. None of these shall be a candidate.

    (d) All marked ballots shall be retained by the secretary for a period of three months, after which they may be discarded. A summary of the actual vote results shall be entered into the minutes.

  5. Immediately following the balloting, the newly elected officers and directors shall be installed and shall take office as of January 1st of the ensuing year.

  6. In the event of a vacancy of the presidency, the vice president shall automatically succeed to the office of president. The vacancy of the Vice-President's position thus created shall be filled in accordance with Section VII (8). Should a vacancy in the offices of President AND Vice President coincide, both will be filled in accordance with Section VII (8).

  7. The executive board, after due investigation of the causes and having satisfied itself of the reasonable permanency of the condition, may declare vacant any neglected office or position on the board. A two thirds vote of the board members present and voting shall be required to declare such a vacancy.

  8. A board vacancy as described in VII(6) or VII (7) shall be filled by a vote of the majority of the remaining executive board at the next meeting thereof. The selection to be made from candidates who have expressed their interest to serve, and who have fulfilled the same requirements as those required in a regular election. The individual will serve in That position until the next regularly scheduled election, at which time the election will be to fulfill the un-expired term if necessary.

end of section

ARTICLE VIII — TERM OF OFFICE

AMENDED 1/10/2007, EFFECTIVE 1/10/2007
AMENDED 4/7/2009, EFFECTIVE 4/7/2009

  1. The term of office for president, vice president, secretary and treasurer shall be for a period of one year, beginning on January first immediately following the annual meeting and shall terminate on December thirty-first immediately following the next annual meeting, except as noted in, 1(a) and 1 (b), below.

    (a) The president and vice president may succeed themselves in the same office for one additional term if reelected to that office in accordance with Article VII of these bylaws.

    (b) The secretary and treasurer may succeed themselves without limit if reelected to that office in accordance with Article VII of these bylaws.

    (c) In the event that no candidate for the office of President and/or Vice President is nominated at the nominating meeting, a waiver to allow one additional year of service by the current officer(s) may be obtained by a simple majority vote of the membership. If a waiver cannot be obtained from the membership or the current officer declines it, then nominations for candidates for the position will be re-solicited from the floor at the next general membership meeting and a vote will be taken immediately thereafter. The current officer(s) will remain in their position until that time. Once the election takes place, the officer shall be installed and take office immediately.

  2. The term of office of each director shall be two years beginning January first immediately following the annual meeting. At least three directors shall be elected in accordance with Article VII of these bylaws.

    (a) Directors may succeed themselves on the board for one additional term if elected to that position in accordance with Article VII of these bylaws.

end of section

ARTICLE IX — DUTIES OF OFFICERS & DIRECTORS

AMENDED 04/13/2005, EFFECTIVE 04/13/2005
AMENDED 1/10/2007, EFFECTIVE 1/10/2007

  1. It shall be the duty of the president to preside at regular and special meetings of the club, the executive board, and to perform such other duties as ordinarily pertain to this office including, but not limited to, the establishment of committees.

  2. It shall be the duty of the vice president to preside at all meetings in the absence of the president, to assist the president in the performance of his duties, to be the program chairperson at the regular monthly meetings, and to perform such other duties as ordinarily pertain to this office.

  3. (a) It shall be the duty of the secretary to keep all club records, to initiate notices of all club meetings and executive board meetings, to report to the club all decisions and actions of the executive board as recorded in the minutes of such meetings, to record the minutes of regular and special meetings, to handle all correspondence pertaining to club matters, to retain copies of correspondence, initiated by others in the name of the club, and to perform such other duties as ordinarily pertain to this office. The secretary shall retain all records and act as repository of same for historical use. For this purpose, the secretary shall receive an extra copy of the "LIMARC Log." Upon retirement from office, the secretary shall transfer to the successor, or the president, all minutes, club records, supplies, and other club property in his/her possession.

    (b) The choice of format of the "LIMARC Log" shall be vested jointly in the secretary and the editor of the "LIMARC Log," subject to approval of the executive board.

  4. It shall be the duty of the treasurer to maintain accounts of record and report monthly to the executive board any income, expenditures, and bank balances and to perform such other duties as ordinarily pertain to this office. Further, the treasurer shall assist the audit committee in maintaining its records. Upon retirement from office, the treasurer shall transfer to the successor or the president all funds, account books, all financial records and other club property in his/her possession.

  5. It shall be the duty of the directors, in conjunction with the club officers, to protect the assets of the corporation, to determine the club policies and to pass upon all issues concerning the welfare of the club, to implement motions passed by the general membership, and to perform such other duties as ordinarily pertain to the office of director, including, but not limited to, serving as committee chairpersons when requested to do so by the president.

  6. Directors should be familiar with the roles and responsibilities of the Members of the Board of Directors as outlined by the Attorney-General of the State of New York, a copy of which can be found in the Directors Handbook.

end of section

ARTICLE X — IMPEACHMENT OF OFFICERS & DIRECTORS

  1. Any officer or director of this club may be removed from office for failure to satisfactorily perform the duties of his/her office by a two thirds vote of the membership present and eligible to vote at a special meeting called for this specific purpose. Meetings for this purpose shall be called pursuant to 3, 4, and 5 of Article V of these bylaws.

    (a) Initiation of impeachment proceedings may be accomplished at any regular or special meeting by consent of ten percent of the members present and eligible to vote, a quorum being present.

  2. The actual impeachment proceedings may not be acted upon earlier than thirty days nor later than sixty days after due consideration of the charges by a special committee appointed by the executive committee, consisting of three or more members, none of whom are currently holding elective or appointive office in the club.

    (a) The committee shall report directly to the membership results of its investigation of charges. Their report, majority and minority views, shall be presented to the membership at the meeting called for this purpose at which the chairman shall preside and after which a general discussion shall be presented by and for the members present. The accused shall be accorded the right of rebuttal.

    (b) Article XV, 2, (Robert's Rules) shall govern the proceedings.

end of section

ARTICLE XI — METHOD OF VOTING

  1. The business of the club shall be transacted by a hand vote except for the elections of officers and directors, which shall be by closed ballot.

  2. Unless specifically provided for in these bylaws, upon establishment of a quorum, a simple majority vote of eligible members present shall be deemed sufficient to transact all club business.

end of section

ARTICLE XII — COMMITTEES

AMENDED 5/20/1996, EFFECTIVE 5/20/1996
AMENDED 2/8/2009, EFFECTIVE 2/8/2009

  1. The president, subject to the approval of the executive board, shall appoint chairpersons for the following standing committees, and shall instruct the chairpersons in their duties.

    1. Membership committee
    2. Technical committee
    3. Repeater trustee committee
    4. Elections committee
    5. Inventory committee
    6. Audit committee
    7. Hamfest committee
    8. Field Day committee
    9. Public Service

  2. The president, subject to the approval of the executive board, may appoint any additional committees and their chairpersons as may be deemed essential to the welfare and operation of the club.

  3. Each committee shall transact such business as is delegated to it by the president or the executive board and shall report to and be responsible to the executive board.

end of section

ARTICLE XIII — FINANCES

AMENDED 9/19/1995, EFFECTIVE 1/1/1996
AMENDED 04/13/2005, EFFECTIVE 04/13/2005
AMENDED 1/10/2007, EFFECTIVE 1/10/2007

  1. The treasurer shall deposit all funds of the club in a manner to be approved by the executive board.

  2. Only the treasurer, president, vice president, and secretary shall be authorized to sign checks in payment of debts of this club.

  3. The treasurer, or in his/her absence, the president or vice president shall be authorized to pay all bills for usual monthly operating expenses.

  4. All other expenditures of the club not specifically included in 3 above, up to and including $1000.00, must have the approval of the executive board.

  5. The president, vice president, or secretary must issue a voucher to the treasurer to authorize issuance of any check except as noted in 3 above. This voucher must be countersigned by the chairperson of the committee requesting funds for club use except as included in 3, above.

  6. The financial records, assets and liabilities of the club shall be reviewed on an ongoing basis by the audit committee which shall submit its report to the executive board for delivery to the membership annually.

  7. An expenditure in excess of $1,000.00 must be submitted by the executive board to the club membership for approval by the majority present and eligible to vote at a regular or special meeting. Any affirmative vote authorizes an officer, as noted in 5 above, to issue a voucher for the expenditure.

  8. An operating budget, for the fiscal year beginning April 1st and ending the following March 31, based on best accounting practices, shall be presented in writing to the membership by the executive board, acting as a committee of the whole, for approval at the March meeting. This budget shall have been previously presented to the membership together with the capital budget in the "LIMARC Log". This budget shall list each object of expense planned for the calendar year, the amount to be spent, together with the amounts budgeted in and actually spent during the previous calendar year. No expenditure for capital assets in excess of the amount specified in Section 4 of this Article XIII, or for those to be acquired over a period extending beyond the current calendar year shall be included in the operating budget, but shall instead be included in the capital budget.

  9. A capital budget, for the fiscal year beginning April 1st and ending the following March 31, based on best accounting principles, shall be presented in writing to the membership by the executive board, acting as a committee of the whole, for approval at the March meeting. This budget shall have been previously presented to the membership together with the operating budget in the “LIMARC Log.” This budget shall list each capital asset to be acquired by the Club requiring the expenditure of more than the amount specified in Section 4 of this Article XIII, or to be acquired over a period extending beyond the current calendar year. Together with each such capital asset shall be listed the total amount approved by the membership, the total amount expended in prior calendar years, and the remaining amounts planned to be spent during the current and the next two succeeding calendar years. Any pending capital assets rescinded by the membership shall be removed from the capital budget.

end of section

ARTICLE XIV — RESOLUTIONS

  1. Any resolution or motion to commit this club on any matter pertinent to club business must be considered by the executive board prior to discussion at the meetings. The executive board shall report to the club no later than the next regular meeting.

end of section

ARTICLE XV — ORDER OF BUSINESS

AMENDED 5/20/1996, EFFECTIVE 5/20/1996

  1. The following shall be the regular order of business at all regular or special meetings of the club:

    1. Meeting called to order
    2. Introduction of guests, visitors, and new members
    3. Approval of the minutes of the preceding meeting
    4. Any officers' reports
    5. Any committee reports
    6. Old business
    7. New business
    8. General welfare
    9. Special feature
    10. Adjournment

  2. Unless specifically provided for elsewhere in these bylaws "Robert's Rules of Order" shall govern all parliamentary procedures of this club at regular, special, committee, and board meetings except when contrary to the certificate of incorporation, these bylaws, or New York State law.

end of section

ARTICLE XVI — AMENDMENTS TO THE BYLAWS

  1. Any proposed amendment to these bylaws must be submitted, in writing, to the executive board which will instruct the secretary to notify the membership in writing of such proposed amendment at least ten days prior to the meeting at which the vote is to take place.

  2. These bylaws may be amended at any regular or special meeting, a quorum being present, by a two thirds vote of the members present and eligible to vote.

  3. No amendment or addition to these bylaws can be made which is not in harmony with the laws of the State of New York governing the formation and chartering of a not-for-profit corporation.

end of section

AMENDMENT HISTORY

  1. Amended Article IV on November 8, 1994, effective January 1, 1995, generally to increase dues. Prior provisions were $5 less per annum, except for active membership which was $10 less per annum.

  2. Amended Article XIII on September 18, 1995, effective January 1, 1996, to create a capital budget for membership-approved equipment purchases. Practice was simply to list approved purchases with total amount.

  3. Amended on May 20, 1996, effective immediately, Article II to limit repeater use to members and temporary visitors; Article V to require notice of annual and general meetings, and to require at least 24 hours' notice of special executive board meetings; Article VII to provide for filling executive board vacancies by the board; Article XII to establish membership, technical, repeater, elections, inventory, audit, hamfest, and field day standing committees, and authorizing the president to appoint additional committee & chairs with board approval; and Article XV clarifying the order of business at meetings.

  4. Amended Article IV on October 20, 1997, effective immediately, providing for the payment of first year's dues on a basis proportionate to time of application.

  5. Amended on May 18, 1998, effective immediately, Article IV, providing for receipt of annual dues by March 1; Article IX to update references to the editor of the "LIMARC Log"; and Article XIII to increase the threshold amount for expenses to be referred to the membership.

  6. Amended Article III on June 9, 2004, effective immediately to add two new classes of membership: sponsor and complimentary, to eliminate the $10. initiation fee, to modify the procedure for waiving dues for a financial hardship, and to modify the procedures for suspension/revoking of membership.

  7. Amended Article IV on June 9, 2004, effective January 1, 2005 to increase annual dues to $40, senior citizens to $30, and to give a $5 discount of those dues for members and senior citizens who receive the E-log.

  8. Amended on April 13, 2005, effective immediately, Articles VI, VII, and IX to be in compliance with the Laws of New York State with regard to non-profit corporations.

  9. Amended on April 13, 2005, effective immediately, Article XIII to allow the Board to spend money between $500 and $1000.

  10. The following were amended on Jan 10, 2007. ARTICLE III – Membership The revision to section (2) adds the reference to the appropriate Article and section of the bylaws where the qualification for holding office is stated.

    ARTICLE IV – Dues and Fees. The revision to section 9 eliminates some redundant language for actions that are addressed by other sections (approval of items by the board, and mechanisms for suspension/revocation of memberships)

    ARTICLE V – Meetings. The additional wording to Section 6 prevents people from joining up "on the spot" JUST to vote on a particular issue. Requiring a 10 day prior membership, will ensure that all members will have had time to make themselves aware of all items requiring voting by the general membership.

    ARTICLE VII – Elections of Officers & Directors – The revision to Section 1 changes "Nominating" Committee to "Elections Committee" to harmonize this Article/Section with the rest of the document. The other change is to clarify that access to certain documents (eg. NY State Law), will be provided, but not necessarily an individual copy for each candidate, due to the volume of some documents.

    The revision to Section 2 corrects a typographical error that had occurred as a result of a previous revision.

    The revision to Section 2(b) harmonizes the use of the term "Elections Committee"

    The revision to Section 2(c) clarifies that it is the publishing of the slate which is addressed by Article VII, 3.

    The revision to Section 4(a) clarifies what has been the existing procedure.

    The revision to Section 6 is to cover the possibility of a concurrence vacancy in the Presidency and Vice Presidency.

    The revision to Section 8 clarifies the term for those filling a vacancy.

    ARTICLE VIII – Term of Office. The revision to section 1 corrects a typographical omission in a previous revision.

    ARTICLE IX – Duties of Officers & Directors. The revision to Section 5 adds wording required by NY State law.

    ARTICLE XIII – Finances. The revision to Section 8 changes the Fiscal year for LIMARC to run from April 1 to March 31, in order to insure that the club has an operating budget in place for the first calendar quarter, while the board is preparing the new budget.

    The revision to Section 9, as above for the operating budget, changes the fiscal year for the capital budget, in order to insure that the club has a capital budget in place for the first calendar quarter, while the board is preparing the new capital budget.

  11. Article 1.2 was amended to change the address of the club from that of the current Secretary, to the Post Office Box.

  12. The following were amended on February 8, 2009, effective immediately:

    Article II, Section 10 was amended, to redefine the purpose of the LIMARC Log.

    Article II, Section 11 was added to allow official notification of meetings by any method allowed by NYS Law for non-profit corporations.

    Article V, Section 3 was amended to correspond with Article II, Section 11

    Article XII, Section I was added to add Public Service as one of the standing committees.

    Article VII, Section 1 was amended to change the report from the Election's Committee from the General Meeting in November to the November Executive Board meeting.

  13. Article 2, Section 4 was amended on April 7, 2009 to redefine the purpose of the Info Net.

  14. Article 8, Section 1 was amended on April 7, 2009 to add section 1(c) to modify term limits if no candidate wanted to run for President or Vice President.

  15. Article IV, Sections 1, 2 and 11 were revised to reflect an increase in dues for other than seniors, family and associate members of $10, if the member opts for the printed Log. The reduction for receiving the eLog was increased to $15 for individual members, to maintain the actual cost for individual members receiving the eLog at $35. The reduction for seniors for receiving the eLog remains $5.

  16. Article III was amended to add section 2(A) to provide a definition of the term 'member in good standing' which is used in the By-Laws.

To continue to search LIMARC's website, chose a page by
clicking the arrow on the right and click on the page name you want.